- We are strongly committed to protecting your personal data. This Privacy Statement has been developed to inform you about the privacy and security of personal data and to meet our obligations under the Data Protection Acts 1988 to 2018 and the General Data Protection Regulation (the “Data Protection Law”). Under Data Protection Law, personal data is information that identifies you as an individual or is capable of doing so (“Personal Data”).
- We must comply with the data protection principles set down in the Data Protection Law, and this Privacy Statement applies to all personal data collected, processed and stored by us as a result of your membership with STEM South West, your use of the website www.stemsouthwest.ie (“the Website”), and your participation in STEM South West events (together, the “Services”).
- For the purposes of Data Protection Law, STEM South West is the data controller of your Personal Data. You will find our contact details in the “Contact us“ section below.
- WHAT KINDS OF PERSONAL DATA DO WE COLLECT?
We receive and store any information you enter on the website or in availing of the Services or give us in any other way, (Note: All the data you have provided is fully secure and safe, and its sole purpose is to deliver the requested service.) including:
When registering for membership, you will be asked to provide us with your name, job title, company email address, address, phone number and financial information to process your membership payments.
When registering for our newsletter you will be asked for your name and email address.
When enquiring about educational activities or offering you will be asked to provide contact details for your school, including school and teacher names, email addresses and telephone numbers. When partaking in educational activities or offerings you might also be asked to provide the names of the students partaking?
Our Cookies Policy is available on request. For more information on cookies, please don’t hesitate to reach out to us.
We may also process other information, which is not Personal Data within the meaning of Data Protection Law.
- LEGAL BASIS FOR PROCESSING
3.1 We rely on the following legal bases under Data Protection Law in processing your Personal Data:
|Performance of a contract||If you register or create an account, register for an event or apply for a role using the Services, we will process your Personal Data to the extent required to deliver the service requested by you. We will also rely on your consent, as outlined below.|
|Compliance with legal obligations||We may need to disclose your identity and other Personal Data to comply with a request from law enforcement, other government agencies or court order.|
|Explicit consent||We obtain your explicit consent when you subscribe to a mailing list, signed any consent forms, opted in to receive information from STEM South West, or provided information required for membership and in the event, you wish to withdraw your consent to the data practices described in this Privacy Notice please contact email@example.com.|
- HOW WE GATHER DATA AND PERSONAL DATA
We gather Personal Data when you:use www.stemsouthwest.ie (the “Website”) to provide information
- Have provided us with Personal Data for example by contacting us via email or through the Website;
- Complete a membership application form
- Sign our photography consent form;
- HOW WE MAY USE YOUR PERSONAL DATA
Except as disclosed in this Notice, we will not disclose Personal Data that we collect to any parties other than those with whom we partner or are affiliated with, without your consent. Except as disclosed below, we will not sell, share, trade, rent, or give away your Personal Data.
If you contact us via the Website or in another way to avail of the Services, or in any other way, we may retain the correspondence and the information it contains, such as:
• Your name
• Email address
• Reason for contacting us
We will use this information to respond to your inquiry. With your consent, we may also use this information:
• To notify you of related job opportunities; and
• For marketing purposes or other business purposes.
In the event you do not consent to the use of your contact information for marketing or other business purposes, your data will not be used for those purposes.
- Other WebServices and Social Media
The website interfaces social media websites such as Facebook, Linked In and Twitter, and may use social media plugins (e.g., the Facebook “Like” button, ‘”Share to Twitter”‘ button) to facilitate social media functions.
Prior to taking photographs and uploading them to the STEM South West social media pages, we give surety to you.It is worth noting that social media platforms may potentially extract and utilize the images and film footage we upload for their own purposes, based on their respective terms and conditions of use. It is important to acknowledge that we do not have authority over the collection, storage, or usage of information by other websites, social media platforms, or plugins.
If you are a member of a social media platform or website, and log in to such social media (Twitter, Instagram, LinkedIn, Facebook, YouTube) or platform, the interfaces may allow the social media platform or website to connect your visit to the site to your Personal Data. The social media plugins also may allow the social media website to share information about your activities on the Site with other users of their social media platform. We have no control over the information that other websites or social media websites or plugins collect, store, or use. Before you choose to access other websites from the Site or “like” or share information from the Site through any social media platform or website, please be certain that you review the privacy notice of that social media platform or website.
- Do we disclose Personal Data to anyone else?
Some of the information provided for the purposes of our Skillnet services is uploaded into a secure online platform. Skillnet Ireland are responsible for this platform and a copy of the Skillnet Ireland Privacy Notice is available here.
We shall disclose your information to third parties only (including our partners) when you have authorised us to do so, it is necessary as part of business practices or when there is a legal or statutory obligation to do so. Whenever we disclose information to third parties, we will only disclose that amount of personal information necessary to meet such business need or legal requirement. Third parties that receive your information from the us must satisfy us as to the measures taken to protect the personal data such parties receive, in accordance with Data Protection Law and as stated in this Notice. Appropriate measures will be taken to ensure that all such disclosures or transfers of your information to third parties will be completed in a secure manner and pursuant to contractual safeguards.
We may employ other companies and individuals to perform functions on our behalf, including training providers / facilitators, external programme consultants, marketing, and analytics assistance. From time to time, we may also share Personal Data or non-personally identifiable information with third-parties that we have engaged to perform certain services in connection with the operation of certain aspects of the Services, including to customise, deliver, measure, analyse, improve and support our services, content, advertising and layout, your interaction with those aspects, and to deliver more relevant messages and advertisements to you.
We may also change our ownership or corporate organisation while providing the Services. As a result, we may transfer your information to another company that is affiliated with us, with which we have merged, or which has acquired all or some of our assets. We will advise you if such a change of ownership or change of corporate structure takes place and we will update this Notice accordingly.
We may provide information, when obliged to do so under the Data Protection Law and in response to properly made requests, for example, for the purpose of the prevention and detection of crime, and the apprehension or prosecution of offenders. We may also provide information for the purpose of safeguarding national security. In the case of any such disclosure, we will do so only in accordance with the Data Protection Law.
We may also provide information when required to do so by law, for example under a court order, and may transfer data to legal counsel where same is necessary for the defence of legal claims.
We may also disclose your identity or any Personal Data in connection with any complaint regarding your use of the Services.
We do not transfer any Personal Data outside of the EEA. However, certain third parties providing services to our website may transfer data outside of the EEA for example, for storage purposes. If this changes at any point in the future, this Privacy Statement will be updated to take account of this change. We only engage reputable third parties that provide appropriate safeguards, and on condition that enforceable data subject rights and effective legal remedies for data subjects are available.
- HOW LONG DO WE KEEP PERSONAL DATA?
6.1 The period for which we retain information varies according to the use of that information. In some cases, there are legal requirements to keep data for a minimum period of time. Unless specific legal requirements dictate otherwise, we will retain information no longer than is necessary for the purposes for which the data were collected and processed (as described above).
As an individual, under Data Protection Law you have the right to request that we:
- provide you with information as to whether we process your data and details relating to our processing, and that we provide you with a copy of your data (‘access right’).
- rectify and/ or update any inaccurate data we might have about your without undue delay (‘right to rectification’).;
- the right to object to processing of data relating to you (‘right to object’).
- under certain circumstances, be restricted from processing your data (‘right to restriction’).
- under certain circumstances, erase your personal data without undue delay (i.e. the “right to erasure”). and
- under certain circumstances, furnish you with the personal data which you provided us with in a structured, commonly used and machine readable format (‘right to data portability’).
Where we process your data solely on the basis of your consent, you are entitled to withdraw your consent at any time. This will not affect the lawfulness of our processing before the withdrawal.
You also have the right to lodge a complaint with the Data Protection Commission at any time.
The exercise of your rights might be subject to certain conditions and we might require further information from you before we can respond to your request.
If you provide your consent but subsequently do not wish to receive notifications about related opportunities, or otherwise want to restrict the use of information you provide to us, please follow the instructions on any marketing correspondence or send us an e-mail at the address firstname.lastname@example.org.
We are committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorised access and use.
As effective as modern security practices are, no physical or electronic security system is entirely secure. The transmission of information via the internet is also not completely secure. Due to a cyber-attack, there is a possibility of data leakage. However, please rest assured that we have implemented a robust security system to protect against such attacks. While we cannot provide an absolute guarantee, we are taking all necessary measures to ensure the security of your data. We will continue to revise policies and implement additional security features as new technologies become available.
Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to us. Any transmission of data is at your own risk. Once we receive your personal data, we use appropriate security measures to seek to prevent unauthorised access.
This Notice will be reviewed and updated from time to time and for update please keep in touch with us through our website and social media pages. We encourage you to periodically review this Notice to stay informed about how we collect, use, and disclose personal information. At the bottom of this document, you will find the date on which this Statement was last updated.
- CONTACT INFORMATION
If you have questions about this Notice or our treatment of the information provided to us, please contact us at: email@example.com.